Wednesday, January 19

Income Statement

What Is the Income Statement?

The income statement, also referred to as the profit and loss statement, is a record that shows the earnings, expenditures, and consequent benefits or losses of a business during a particular period of time. The income statement is that the first financial statement generally ready during the accounting cycle because the net earnings or loss has to be computed and taken on to the announcement of proprietor’s equity prior to other financial statements could be ready.

The earnings statement computes the net income of a business by subtracting total expenses from total income. This calculation reveals investors and lenders the general profitability of their provider in addition to how effectively the business is at producing benefits from earnings.

The earnings and expenditure accounts may also be redeemed to compute gross benefit and the income or loss in operations. Both of these calculations are best exhibited on a multi-step revenue statement. Gross benefit is calculated by subtracting cost of goods sold from net sales. Operating income is figured by subtracting operating costs from the gross benefit.

Unlike the balance sheet, the income statement computes net earnings or decrease over a variety of time. As an instance, yearly statements use earnings and expenses within a 12-month interval, whereas quarterly statements concentrate on earnings and expenditures incurred through a 3-month interval.

Income Statement Purpose

What Is the Income Statement Used For?

It’s significant to be aware we have many distinct kinds of income announcements that are made for different factors. By way of instance, the yearlong statement that’s prepared each year for stockholders and prospective investors doesn’t good for management while they are trying to run the company throughout the year. Thus, interim financial statements are prepared for management to check the status of operations during the year. Management also typically prepares departmental statements that break down revenue and expense numbers by business segment.

In the end, the main purpose of all benefit and loss statements is to communicate the profitability and business activities of the company with end-users. Each one of these end-users has their own use for this information. Let’s look at who uses the P&L and what they use it for.

Who Uses an Income Statement?

There are two different groups of people who use this financial statement: internal users and external users.

Internal users like company management and the board of directors use this statement to analyze the business as a whole and make decisions on how it is run. For example, they use performance numbers to gauge whether they should open a new branch, close a department, or boost production of a product.

External users like investors and creditors, on the other hand, are people outside of the company who have no source of financial information about the company except published reports. Investors want to know how profitable a company is and whether it will grow and become more profitable in the future. They are mainly concerned with whether or not investing their money is the company which yields them a positive return.

Creditors, on the other hand, aren’t concerned about sustainability as shareholders are. Creditors are more worried about a business’s money flow and if they’re generating sufficient income to repay their loans.

Competitors will also be outside users of financial statements. They utilize competitions P&L to gauge how well other companies are doing in their space and whether or not they should enter new stores and try to compete with other companies.

Income Statement Format

There are two income statement formats that are generally prepared.

Single-step income statement- the single-step statement only shows one category of income and one category of expenses. This format is less useful for external users because they can’t compute many efficiency and sustainability ratios for this restricted data.

Multi-step revenue announcement – the multi-step statement divides expense accounts to more applicable and usable accounts according to their purpose. Cost of products sold, working and non-operating costs are split and used to compute gross benefit, operating earnings, and earnings.

In the revenue statement formats, earnings are constantly presented prior to expenses. Expenses could be listed alphabetically or from entire dollar amount. Either demonstration is okay.

P&L costs may also be formatted from the character and the use of the cost.

All revenue announcements possess a heading that exhibit’s the firm name, name of this announcement and the period of time of the report. By Way of Example, a Yearly Revenue announcement issued by Paul’s Guitar Shop, Inc. could possess the next heading:

  • Paul’s Guitar Shop, Inc.
  • Income Statement
  • For the Year Ended December 31, 2015

Income Statement Example

Here is a good illustration of how to prepare an income statement by Paul’s adjusted trial balance in our earlier accounting cycle examples.

Single Step Income Statement

Income Statement Example

  • Determine the Time Period
  • Transfer Income Accounts to Trial Balance to our template
  • Transfer Expense Accounts for Trial Balance into our template
  • Transfer Other Gains and Losses
  • Calculate the Net Income


Use our templates to record the earnings, expenditures, and other losses or gains in the right format. In the base of the announcement, calculate the net earnings for the business.